Pat Case - RSC            Nancy Matte - PC
David Cost - GCC          Pat Medeiros - SCC
Paul DeRose - Dist        Pam Petty - CGCC
Manny Griego - GCC        Ken Roberts - SMCC
Rosemary Kesler - GWCC    Richard Swigart - Dist
Alan Levine - Dist        Chris MacCrate - EMCC
Peter Thiel - PVCC

• Inventory is only a "snapshot" in time.
• Statistics depend on how they are entered, reports may not be inclusive. The description of items may vary and the inventory is constantly changing.
• Items listed are only capital purchases of items greater than $1000
• The bar codes on computer equipment etc. is only used for warrantees only.
• Specific on descriptions varies by person who enters a requisition; no systematic format for entering descriptive information of computing equipment.
• Can we come up with a systemic code for items from now on? Or can we change the ways things are requisitioned [standardized]?
• Ken recognized the problems of campus "shadow" system databases for local inventory purposes, differs by college.

• Interested in finding out what each building/room has in it. This information is inthe Property Control system (problems perhaps if item is moved without registering location change on system)
• The group would like to track technology so we can determine where we are now and where we'd like to go. Need a basline
• The group was interested in tracking computer configurations as upgraded. Computer repair would probably be the best department to do this since they are hands-on with the upgrades.

Pat Case came with a list of suggested items from Dr. de los Santos that the colleges may want to have in their plans. His comments suggested that most plans were not connected to a vision or mission. Wanted inventory included and a recycle plan (Cost to buy now, how long does it take for a high end computer to work it's way out of the system).

Based on this input, Pat proposed the following common set of plan elements

• Planning Process - Each plan probably has this, but is it clearly stated?
• College Technology Issues - Discoveries from the Planning Process. Money for Support, Training, and Facilities
• Technology Vision (Philosophy) - Ex. "Access for all students", connections to teaching and learning.
• Technology Standards and Policies - Begin stating 3 to 5 year goals.
• Technology Acquisition and Recycling Plan - Inventory [technology and people?], recycling plan. Detailed data
• Three to Five Year Goals (indicating source of funding: existing allocation-bond) - Break down by each year. Money for Support, Training, and Facilities

• Alan will contact the college Deans of Instruction to get list of Ocotillo Chairs.
• What activities do you want to do?
  • Have chairs meeting with Ron Bleed after Retreat to discuss goals for the coming year.
  • Possible "kick-off" to continue communication.
• What goals do you want to accomplish?
  • Want to continue communication between District and Colleges.
  • Chairs to become facilitators between District Iniatives and campuses and back again.
  • Focus on establishiing role to solidify our place in all the changes.
  • Become medium for circulation of issues, provide demonstrations, provide information on successes ... what is helping, what problems are we discovering?
  • Put together guidelines for purchasing technology [what kinds of software do I need to buy with this computer?]

The chairs made a few suggestions for adjusting the timing an dorder of activities.

The five issue quiestions are:

1. Assessment of Learning with Technology
   What are meaningful and do-able measures we can use systematically to get an understanding of how technology support or hinders learning?

2. Access to technology
   What are the needs for providing equitable technology access to students, faculty, and our communities? How can they be financially achieved?

3. Technology Staffing
   What is needed to better equip colleges with adequate staff to support instructional use of technology? What are appropriate staffing numbers/positions? What are are the enticements that would keep valuable staff from leaving for "greener" pastures?

4. Technology Cost/Replacement
   What are the ways colleges can classify technology use and prioritize for equipment upgrade/replacement/recycling? How can costs of software, upgrades, and human support be tied to capital purchases?

5. Faculty/Staff Development for Technology
   Given the demands and shortage of staff to do so, what are creative ways we can provide support for the use of instructional technology? What can be done collaboratively?

Other parts of the retreat include:

• Fun Activity - Y2K survival activity. What do you want in your Y2K bunker
• Technology demonstration - A Blackboard representative will be there the first night to demo the software.
• Seed lists for "who's doing what" activity - This activity is to discuss successes at each college - Each chair should send us at least one item to place on the boards so others can network with you. Try a web version at:
  http://www.mcli.dist.maricopa.edu/ocotillo/wdw/