Ocotillo Chairs Meeting Notes
Meeting Notes
Ocotillo Chairs
Friday, September, 10 1999, 2:00 PM
Welcome/Introductions
- Ted Wolter - CGCC
- Anna Solley - EMCC
- Fred Gaudet - GWCC
- Rosemary Kesler - GWCC
- Manny Griego - GCC
- Bill Stewart - GCC
- Jon Storslee - PVCC
|
- Pat Case - RSC
- Doug Sawyer - SCC
- Mary Long - SMCC
- Ken Roberts - SMCC
- Alan Levine - MCLI
- Tracy Price - MCLI
|
Manny greeted, welcomed, and outlined two critical issues that the Ocotillo Team needs to work on this coming year:
- Recommendations from last year's retreat [Are we addressing these issues?]
- What are the next step(s) for the college technology plans?
Next Ocotillo Chair (a new Manny)
We need to select a 'new Manny', a new Ocotillo general chair for next year, as Manny is on overtime serving a third year for 1999-2000. In the past the process was semi-formal, where a list of suggested names were provided to Dr. de los Santos, and he made the final choice.
Hopefully, we can identify a new chair so they can come on board starting in the Spring of 2000. Manny's first preference is someone from among the current college chairs, as they are very familiar with the Ocotillo mission and process. Over the next few months, he is open to getting suggestions from:
- any present Ocotillo chair that wants to self-nominate
- Dr. de los Santos and to the Deans of Instruction
- any other suggestions from among faculty
Ocotillo 2000 Retreat
Just start marking your calendars now for May 16-17, 2000. The location is TBD, and very well could be in town if the chairs decide it would be most effective. Tracy Price, from MCLI, will be updating us over the next few weeks on our possible choices for location.
Work on plan for 1999 Retreat recommendations
General agreement that we need to act on some of the Retreat 1999 recommendations. After reviewing the list over the summer, Alan and Manny identified that they fell into three possible groups:
- ideas that can be part of the college technology plans or are best handled at the individual colleges
- ideas that can be addressed through our existing Ocotillo structure
- ideas that would call for a new "district roundtable" or "working group" to address.
The last group is going to take more work to organize, but very well may need to be done.
Manny asked the chairs for ideas on how to prioritize and review the recommendations.
After a discussion the following is suggested:
- Tracy will reformat the recommendations form (currently available online as links from the retreat agenda) so that the date, and assigned group columns are blank. The chairs will take them to different
college groups to help determine how to address these issues; they will also prioritize these
issues. We should ask people to identify their affiliation when completing the forms.
- These will also be given to all Vice-Chancellors for distribution at the District office.
- We will use the November Ocotillo Chairs meeting time as a work session to compile and identify the top action items.
We will communicate with the chairs as soon as the forms are available, most likely via the Ocotillo web site.
Technology Plans
Manny and Alan read all of the plans over the summer. Many positive aspects are in the plans, but to an outside reader, it is impossible to read plan to plan and find similar summary information that can provide a district-wide picture.
Their suggestion is an accompanying "cover-sheet", ultimately electronic, that summarizes key data elements that can be pulled from the plans. A draft copy of this was distributed and is currently available from the chairs web site (link for "tech plans").
We are asking the chairs to take this back to their roundtables and to identify a core set of common "buttons" that would include similar data from each plan. This should be the info the District needs to support the next bond.
- Each roundtable will determine which elements they think are important from their plan
- Alan and Manny will ask district staff (Dr de los Santos, Ron Bleed) which specific data are important to the district's planning
- At the next Ocotillo chairs meeting, October 8, we will determine which ones are important
enough to link together for a quick reference of college plans (see web example). Each college should have at least 12 'buttons' and we will go from there.
Important Questions/Ideas:
- We should be connecting the Ocotillo Retreat recommendations and the technology plans- currently the plans are all about equipment and not centered on learning.
- What is our bottom line ($) for the next bond election?
- What are the ways our plans can demonstrate their effect on student learning?
- How do we include plans/$ for support/training?
- How can the plans be implemented so that they occur on a timely basis rather than when Dr. de los Santos "requests" them? (Ken R suggests late fall is best time on fiscal schedule for yearly updates) Who will be responsible for the updates?
- What is the scope of tech plans? Only computing technology?
- What are our bond issues/needs for 5+ years?
- What are our college specific issues?
- What elements are important to the district office?
- Is there a District technology plan? Do we need a District plan?
Ken Robert's words that the data in the college Ocotillo plans should be the "portal" through which the bond can be justified.
Future
Next Meeting: Friday, October 8, 1999, 2:00 - 3:30 PM
District office, MCLI's Big Kahuna room
- Finalize list of common technology plan "elements"/"buttons"
- other suggestions?