Agenda Who's Here? Technology Plans Retreat 2000 Retreat 99 recommendations 3rd Millennium Committee Next Meeting

This meeting is scheduled for 2:00 - 3:30, Friday, November 19, 1999 in MCLI's Big Kahuna room, (District Building 3rd Floor). The next meeting of the chairs is Friday, December 10, 1999, 2:00 - 3:30 PM District office

Pam Petty - CGCC Bertha Landrum - DO Anna Solley - EMCC Rosemary Kesler - GWCC Manny Griego - GCC Richard Shortridge - GCC

Pat Case - RSC Doug Sawyer - SCC Mary Long - SMCC Alan Levine - MCLI Tracy Price - MCLI

    http://www.mcli.dist.maricopa.edu/ocotillo/plans.html

This lists the 12 common elements decided upon at the last chairs meeting; the drop down menus under each "button" will include links to each college plan. We will be create a web form for the chairs to add/update the relevant links to their own plans.

Manny stated that even though the Ocotillo group will no longer be focusing on the Technology Plans, each chair/roundtable should continue to evolve and update their plans at their colleges.

Bertha shared that Vice Chancellor of Business Services Rufus Glasper is leading a strategic planning committee that is in it's first stages of forming the district's overall strategic plan. They will be working on the process and a who/what/when for the next bond election. Questions from the chairs: How does this fit into the college plans? Where do the Technology Plans fit into the District-wide plan? The group decided that they would like a representative from this committee to attend a future Ocotillo Chairs meeting.

What do we want to do this year?
Recommendations - 2 days (1 day on the "east side", 1 day on the "west side" with several colleges collaborating to put the event on); provide hands-on activities, showcases, and/or show new technology buildings, possibly a version of the Café discussions like last year. MCC STA program? EMCC requested interest in showcasing their new technology in their new teaching facility building. Rosemary suggested their new auditorium at Gateway - it has data ports at each chair.

Potential Ocotillo 2000 Retreat Topics:

• How do we keep the money flowing? Sharing successful models - What is working at each college. Money and technology are perpetually intertwined - restructure budget to cover all items associated with technology (hardware, staffing, etc.); How do you budget when you are using so many different budgets for the different items?
• New technologies (Wearable technology? Wireless?)

We should start with what is needed at each campus. Listed below are priority items from each Issue with a first round of suggestions. The item numbers refer to the worksheet distributed at the previous meeting.
    http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/xyz-summary.pdf

• Assessment of Learning with Technology
  http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/report1.html
  Item #3 - General College Experience Survey - upon graduation. The group would to work with the District Institutional Researchers to come up with a district-wide document that each college can integrate into their Assessment plans and it should relate to the Board goals. Deadline suggestion -- by May 2000.

• Access to Technology
  http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/report2.html
  Item #1 - Funding How does the budget work? How are spending categories defined? We need to refine how to finance technology within Maricopa budget constraints, or should we be pursuing other avenues? Deadline suggestion - 2 years from now.

• Technology Staffing
  http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/report3.html
  Item #2 - Establish a ratio of technology to staff and #5 - Equitable staffing formula based on ratios (students/computers, computer staff/computers, etc.). What is it that we want to count? Which other colleges/organizations have already done this? Are their ratios working? Who writes the job descriptions? How do you initiate change?

• Technology Cost/Replacement
  http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/report4.html
  Item #5 - Fiscal strategies (functions, operational, leases, fees etc.) and #8 - Prioritize equitable distribution of technology purchase/replacement. How do you decide which project/program is more of a priority? Propose a formula to come up with for technology support of faculty and staff. There are different technology needs depending on the department and discipline. Are we looking far enough into the future for replacement?

• Faculty/Staff Development for Technology
  http://www.mcli.dist.maricopa.edu/ocotillo/retreat99/report5.html
  Item #7 - Professional development (Incentives, internships, etc. ) and #11 - Providing training teams for on-site training. Richard Shortridge volunteered to come up with recommendations for professional growth.

December Agenda Items:

• Institutional Research - December Meeting We will invite Margaret Hogan and Shiji Shen
• Professional Development recommendations (Richard Shortridge)

• 3rd Millennium Committee (Pat Case)
• Retreat planning

Have a Happy Thanksgiving!!